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Privacy Policy

Last updated: 3 August 2026

1. Introduction

Board Games Guild ("we", "us", or "the Guild") respects your privacy. This Privacy Policy explains how we process personal data in connection with our website and venue activities in Tbilisi, Georgia. We process personal data in accordance with the Law of Georgia on Personal Data Protection (No. 3144-XIms-Xmp of 14 June 2023) and other applicable Georgian legislation.

2. Data controller

The data controller responsible for processing described in this policy is:

3. What data we process

Depending on how you interact with us, we may process: • Language preference stored in a cookie on your device. • Technical data automatically received by our servers (for example IP address, browser type, and request logs) needed to operate and secure the website. • Contact details you choose to share with us off-site (for example by phone, email, or WhatsApp) when you enquire about bookings, purchases, rentals, events, or offers. • Personal data that we publish with the relevant person's knowledge for community features (for example staff profiles, community profiles, event participants, reviews/testimonials, and leaderboard entries such as names, photos, roles, quotes, and scores). • Admin account credentials for authorised Guild staff who manage the website (not available to the public). This website does not provide public user registration, newsletters, contact forms, or online payment checkout.

4. Why we process data

We process personal data to: • Operate, maintain, and secure the website. • Remember your language preference (English / Georgian). • Present information about our venue, catalog, events, offers, menus, blog, and community. • Respond to enquiries and arrange in-person services (table bookings, purchases, rentals, events, and offers) through phone, email, WhatsApp, or other channels you use to contact us. • Publish community and venue-related content where individuals have been included for that purpose. • Allow authorised staff to administer website content.

5. Legal bases

We rely on one or more of the following grounds under Georgian data protection law, as applicable: • Necessity for the performance of a contract or to take steps at your request before entering into a contract (for example handling a booking or purchase enquiry). • Our legitimate interests in operating a venue website, informing visitors about our services, and securing our systems, where these interests are not overridden by your rights. • Consent, where required (for example for non-essential cookies or certain published personal content). • Compliance with legal obligations where applicable.

6. Sharing and third parties

We do not sell your personal data. We may share data with service providers who help us host or operate the website, and with communication platforms you choose to use when contacting us (for example WhatsApp). Some pages load third-party content or tools (for example Google Fonts, Font Awesome / jsDelivr CDN, Alpine.js CDN, Google Maps embeds, YouTube embeds, and Tripadvisor widgets). Those providers may process technical data under their own policies when their resources are loaded. Event registration may redirect you to an external registration page operated by a third party. That third party's privacy notice applies to data you submit there.

7. Retention

We keep personal data only as long as needed for the purposes described above, including responding to enquiries, operating published community content, maintaining admin access, and meeting legal or security requirements. Cookie durations are described in our Cookie Policy.

8. Your rights

Subject to the Law of Georgia on Personal Data Protection, you may have the right to: • Be informed about the processing of your data. • Access your personal data. • Request correction of inaccurate data. • Request deletion, restriction, or objection to processing in the cases provided by law. • Withdraw consent where processing is based on consent (without affecting prior lawful processing). • Lodge a complaint with the Personal Data Protection Service of Georgia. To exercise your rights, contact us using the details below. We may need to verify your identity before responding.

9. Cookies

We use cookies and similar technologies as described in our Cookie Policy.

10. Children

Our website is a general audience venue site. Parents or guardians should supervise minors when contacting us or visiting the venue. If you believe we have published a minor's personal data without an appropriate basis, please contact us so we can review it.

11. Changes to this policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page will change when we do. Continued use of the website after updates means you should review the revised policy.

12. Contact and complaints

For privacy requests or questions about this policy, contact Board Games Guild using the details below. You may also contact the Personal Data Protection Service of Georgia:

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